Sagar Tvs Pvt Ltd Receptionist Jobs in Patna

Receptionist

Company : Sagar tvs pvt ltd

Category : Receptionist

A receptionist plays a crucial role in providing the first point of contact for visitors, clients, and employees within an organization. The job description for a receptionist may vary depending on the industry and company, but generally includes the following responsibilities and qualifications:

Job Responsibilities:

1. Greeting and Welcoming Visitors:

   • Warmly welcome and assist visitors, clients, and employees as they enter the office.
   • Direct visitors to the appropriate person or department.

2. Answering and Directing Phone Calls:

   • Manage the main phone line and route calls to the appropriate individuals or departments.
   • Take and relay messages accurately and promptly.

3. Handling Inquiries:

   • Provide information and answer inquiries about the company, its products, or services.
   • Assist with general information and directions.

4. Maintaining Reception Area:

   • Ensure the reception area is clean, organized, and presentable.
   • Manage office supplies, including ordering and restocking.

5. Scheduling and Appointments:

   • Schedule appointments and maintain calendars for meeting rooms.
   • Assist in coordinating and scheduling meetings.

6. Handling Mail and Deliveries:

   • Receive and distribute mail and packages.
   • Coordinate courier services and track deliveries.

7. Administrative Support:

   • Provide general administrative support, such as data entry, photocopying, and filing.
   • Assist with special projects as needed.

8. Security and Access Control:

   • Monitor and control access to the premises, ensuring security protocols are followed.
   • Issue visitor badges and maintain a visitor log.

Qualifications:

1. Communication Skills:

   • Strong verbal and written communication skills.
   • Courteous and professional demeanor.

2. Customer Service:

   • Excellent customer service skills.
   • Ability to handle inquiries and requests in a helpful and efficient manner.

3. Organizational Skills:

   • Strong organizational and multitasking abilities.
   • Attention to detail in maintaining a tidy and organized reception area.

4. Technical Skills:

   • Proficiency in using office equipment such as phones, printers, and photocopiers.
   • Basic knowledge of computer applications and office software.

5. Adaptability:

   • Ability to adapt to different tasks and handle changing priorities.

6. Professionalism:

   • Maintain a professional appearance and behavior.

7. Problem-Solving:

   • Ability to handle unexpected situations and solve problems effectively.